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The UCPath Local PMO Lead is responsible for the overall successful implementation and integration of UCPath's system and services for UC Berkeley within the timeframe and budget provided.
Involves managing outcome of specific IT projects with a defined beginning and end. Manages the development and implementation process involving departmental or cross-functional teams. Develops and maintains the overall project plan. Plans, coordinates and monitors schedules, budgets, staff and deliverables. Monitors the project from initiation through delivery. Identifies developing issues that can affect the project and resolves/escalates them in a timely manner to stay on schedule and within budget. Organizes the interdepartmental activities ensuring completion of the project on schedule and within budget constraints.
Strategically identify goals and objectives for UC Berkeley's participation in the UCPath deployment as well as how that translates to campus resource needs and objectives. Ensure appropriate level of campus engagement and oversight. Direct daily project activities and maintain implementation of the project plan to ensure adherence to project timeline and a high level of quality. Support and direct project leads, providing detailed direction and guidance on specific technical and functional issues. Mitigate project risk by identifying potential risk areas and implementing response plans on a timely basis. Maintain project scope and implement proven practices based on prior system implementation experience.
This is a 2-year contract position with possibility of renewal/extension.
Serves as strategic project lead performing the most complex and advanced project management techniques including:
Participate in strategic planning and budgeting activities for the UCPath Program at UC Berkeley
Overall management and coordination of UCPath Program at UC Berkeley
Ensure alignment and completeness of all project streams and activities of the UCPath Program at UC Berkeley
Identify and support project advocacy opportunities for senior campus leadership
Assign and monitor work of program and project management staff, providing technical support and direction
Monitor the effectiveness and results of the program(s) and plan adjustments
Oversee the program budget(s) demonstrating advanced skills in financial management and budgeting, as well as procurement and contract negotiations
Own and manage program governance process & operating model, including updates to executive-level management
Act as an escalation point to drive collaboration with program and project team members to resolve conflicts, project issues, and deviations and drives them to resolution
Lead the continuous development of the Program Management culture within the project structure; work with people in such a manner as to build high morale and group commitment to goals and objectives
Provide ongoing leadership to direct reports; ensuring functional and technical progress to achieve or exceed goals, objectives and other targets
Drive harmonized higher education-best practice/standardized process across all schools and divisions allowing minor configurations (as necessary) with minimal customizations
Influence leadership on best practices and resources for effective project management for a PeopleSoft implementation.
Assembles and directs large project team, designs highly detailed and complex project plans, schedules and monitors budget/spending (people and dollars), including:
A.Implementation Planning and Analysis:
Develop UC Berkeley local Implementation Management Plans in conjunction with UCPath PMO - Detailed Project Plan - Communication Plan - Resource Plan - Quality Assurance Plan - Risk Management Plan - Testing Plan - Change Management Plan - Training Plan - Project Decision Making Tools and Approach - Assist in development of other plans as needed
Plan and oversee execution of core team training
Define and Document final Project Scope
Organize and oversee execution of Fit Gap and Analysis sessions
Attend project fit gap and analysis sessions to ensure consistency in execution
Provide PeopleSoft configuration guidance based on their experience
Review all identified system gaps and provide functional team feedback
Assist in project troubleshooting as appropriate
Monitor project risks and issues and ensure resolution
Support project leads and provide guidance on priorities and task execution
Monitor and maintain implementation project plan
B.Design & Development
Oversee completion of design documents and ensure timely completion
Provide review and recommendations on designs as necessary
Oversee completion of all project development in accordance with estimates and overall project plan
Ensure thorough unit testing of all development
Oversee testing phase preparations and ensure thorough testing in all process areas
Participate in future state visioning sessions as available to ensure consistency in execution
Develop business process documentation
Monitor conversion development progress and ensure adherence to scope and project timeline
Provide guidance on development and unit testing in all areas based on past implementation and experience
Identify development risk areas and manage completion at a detailed level
Conduct organizational re-design sessions and document future HR and Payroll support office structure
C.Testing and Implementation
Work with project technology lead to manage execution of all phases of testing
Monitor and ensure resolution of all high priority test faults
Recommend post production support approach and organization
Develop cut-over plan and schedule, including coordinating any mock cutovers
Monitor and ensure validation of mock data conversion results
Work with technology lead to manage final cutover activities
Responsible for securing sign-off on final conversion scorecard
Responsible for successful cut-over to UCPath
Manages administration and communications associated with the project including:
Responsible for managing all team member tasks and schedules
Communicate project status to sponsors and executives on a regular basis
Coordinate and execute project status meetings and reporting
Communicate with UC Berkeley Sponsors and Management throughout the implementation
Assist with change management and project communication activities
Develop and distribute weekly project status reports
Fill any necessary roles as dictated by project need (backfill for missing resources, provide additional resource in lagging project area, etc.)
Knowledge & Skills:
Ability to maintain strong relationships within the UC Berkeley schools and divisions
Ability to consider upstream and downstream process impacts and implications
High level understanding of end to end business processes & sub-processes
Exhibits expert political acumen and understanding of organizational issues and challenges
Expert level communication, organization and project management skills
Ability to think strategically while operating tactically to implement a ERP solution
Versatility and willingness to work with constantly changing priorities with enthusiasm
Aligned with program goals and principles
Strong data analysis and problem solving skills
Must be able to work in a highly collaborative manner in order to achieve results which are significant in scope
Requires advanced knowledge of all aspects of computing and communications including hardware infrastructure, networking, voice, software applications, operations and disaster response and ability to integrate critical information from multiple areas
Has a thorough understanding of how programs relate to other business strategies and initiatives
Understands cost impact on the campus
Requires ability to assess campus needs for information technology products and design services to meet those needs
Education & Training:
Minimum 10+ years of industry experience in a higher education organization with 5+ years' experience directing, leading, or managing multi-million dollar IS / business programs
Minimum of 5 years' experience in a leadership role(s) at the Senior Director / Director level
Prior experience in leading large-scale transformational projects or programs and /or delivering an ERP or major business-system solution required, specifically PeopleSoft enterprise applications
Professional Program Manager with proven track record of delivering on-time, on-budget and achieving business objectives
Previous experience with programs and / or department budgets and financial management.
Master's degree in MIS, MBA or related disciplines is preferred
Bachelor's degree in Computer Information Systems, Mathematics, Business Administration or equivalent preferred
Project Management Professional (PMP) certification
Deep experience planning and implementing PeopleSoft ERP systems
Significant experience implementing university system-wide change efforts
Salary & Benefits
Salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.