The Capital Projects Coordinator is a key member of the Project Development Group, within the Planning and Development Division of the Seattle Parks and Recreation Department (SPR). The Parks Department manages 6,200 acres of park land (11% of the city's land total) that comprise more than 400 parks and open areas and include a wide range of facilities and features such as community centers, swimming pools, wading pools and water spray parks, indoor and outdoor tennis facilities, environmental learning centers, special gardens, athletic fields, park boulevards, green spaces and natural areas, golf courses, lawn bowling facilities, boat moorages, fishing piers, neighborhood playgrounds and play areas, boulevards, large shoreline areas, creeks, trails, and an urban camp. To learn more about Seattle Parks and Recreation, visit our website, Facebook page, Twitter account or Parkways Blog.
The Planning and Development Division (PDD) provides long range planning, technical design and construction oversight for Parks Department major maintenance and development projects. The project manager position is part of a team of project managers within PDD. PDD is comprised of project managers, engineers, landscape architects, planners, real property agents and Seattle Conservation Corps (SCC). The project manager typically takes the lead and strongly coordinates with all other PDD team members, other SPR divisions, other government entities, and community members and/or non-City partners. The project manager is responsible for delivering projects within scope, within budget and on schedule.
Coordinate the planning, design and construction processes for capital improvement projects for Seattle Parks and Recreation facilities. Projects are of moderate size and scope and are overseen from initial phases through completion.
Project teams are assigned at the start of a project. Participate in the early planning process and work towards building a strong team that will contribute at varying degrees throughout the duration of the project.
Manage multiple projects at once in various phases of the process.
Be responsible for adherence to approved scope of work, prepare and update working budgets and prepare and update schedules for all assigned projects.
Negotiate, prepare and administer consultant contracts. Coordinate design reviews, environmental reviews, and facilitate the permitting process. Coordinate bidding and contract awards, supervise construction and monitor project closeout.
Ensure that objectives are met and projects are constructed to Parks Department standards.
Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.
Projects can be highly visible community projects and have a large variety of vocal stakeholders with individual political, economic, and neighborhood agendas. Be responsive to requests for information, project updates, and listen to all voices. Respond to the public in a timely manner and notify project team and managers of any potential conflict or opportunity. Prepare and conduct briefings and presentations on projects and controversial issues to City officials and community groups, design commission, and other applicable boards.
Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents.
Working knowledge of engineering and architectural design principles, practices and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management are the basis of the position. Exhibit these attributes in your daily work and hold the design team accountable within their areas of expertise.
Processes are controlled through project management based software and MS Office software.
Guidelines available include laws, rules, regulations and codes applicable to public works construction and general construction industry standards and practices.
Judgment is exercised in scheduling and coordinating activities between various parties, planning and developing projects, and negotiating contracts and schedules.
Strong teamwork is necessary to accomplish tasks in a timely and efficient manner.
A Bachelor's Degree in Landscape Architecture, Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work).
Three years of capital project or construction management or related experience.
Current Washington State Driver's License or evidence of equivalent mobility.
A professional license in one of the disciplines mentioned above.
Three years of computer use, resulting in competent skills in Microsoft Word and Excel and the ability to adapt quickly to the use of project management-based software for construction management coordination with contractors, design teams, and internal teams.
Three years of construction management experience with a variety of public works projects in a governmental setting.
Strong familiarity with construction methods and contracting.
A proactive approach to problem solving and the ability to work independently.
Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast paced environment.
Proficiency in use of social media outlets, adobe programs, and Microsoft Project.
Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
A positive attitude and enjoyment of working in a team oriented atmosphere.
Work Environment/Physical Demands:
Most work is performed in a normal City work/office environment.
Field assignments entail exposure to all types of weather and hazardous construction sites.
Seattle Parks and Recreation (SPR) provides welcoming and safe opportunities to play, learn, contemplate, build community, and promote responsible stewardship of the land. SPR is comprised of a 6,200-acre park system that includes 465 parks and extensive natural areas. We provide our community with athletic fields, tennis courts, play areas, specialty gardens, and more than 25 miles of boulevards ...and 120 miles of trails. Combined, these areas represent nearly 11% of the City's land area.Along with our many outdoor spaces, SPR also manages several indoor and outdoor facilities for the residents of Seattle. SPR values customer service and embraces diversity. We strive to deliver excellent customer service to each visitor in our parks and continue the legacy of creating and maintaining strong community with a diverse workforce. To learn more about Seattle Parks and Recreation, visit our website http://www.seattle.gov/parks