We are seeking a Document Controller to join our team in North Vancouver, BC.
The incumbent will be part of a functional team that is responsible for the processes and tools used to initiate, plan, control and mitigate documentation issues that may impact the organization's projects. He/she will accountable for overseeing the maintenance, administration and control of documents relating to projects. The incumbent will also advise on document administration and management best practices while ensuring adherence to the company's document control standards and other requirements. The Document Controller reports to the Project Controls Specialist as per his/her assigned project(s).
Key responsibilities include but are not limited to
Reviews all project documentation and ensures conformance to the company's document control standards, procedures and other requirements;
Manages and mitigates documentation and information loss through the accurate recording and tracking of internal and external distribution of documents;
Receives, processes and coordinates responses to RFIs;
Ensures the timely transfer or exchange of documents and deliverables from various internal and external stakeholders as needed throughout the project lifecycle;
Completes data entry and maintenance of internal and external databases including but not limited to Sharepoint and the Company Portal;
Develops and maintains project-specific document naming conventions and controls that are in keeping with company requirements;
Prepares transmittals, scans, files documents and performs other tasks as needed;
Provides input regarding document controls best practices, identifies non-conformances or discrepancies and provides recommendations for action if needed;
Files, secures, retrieves, distributes, and archives documents; and
Performs other duties as required.
At COWI North America, you can look forward to a challenging role that will push you outside of your comfort zone and elevate your career to new heights. Our staff come from a multitude of backgrounds; their bridge, marine and tunneling expertise spans the globe. COWI is a place for collaboration with some high-caliber professionals and the opportunity to learn from the best. Besides an extraordinary collection of talented colleagues, you will also have the chance to be involved in some very high-profile work on world-renowned international projects that will test your skills and abilities as a professional. COWI is proud to reward top talent; the benefits of working for COWI include extensive opportunities for growth and development, excellent benefits, competitive compensation and various other perks.
COWI is an Equal Opportunity Employer.
Qualifications and Skills Required
Completion of post-secondary education in library services, records management, project management, construction management or related field
Minimum 5 years' previous relevant experience in a similar document controls or information management role or equivalent. Experience in the A/E/C industry an asset
Thorough knowledge and understanding of engineering document management concepts, best practices and procedures for projects of various sizes
Proficiency in information and document management databases
Superior planning and organizational skills combined with the ability to work under pressure on multiple and competing deadlines
Demonstrated ability to protect and maintain confidential and sensitive information
Advanced computer skills in Microsoft Office Suites (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Service-oriented and collaborative attitude with a relationship-building mindset and ability to develop and maintain relationships with a wide range of stakeholders
Cooperative teamwork style
Ability to work with staff located remotely
Additional Salary Information: Commensurate with experience
COWI North America is a leading bridge, tunnel and marine engineering consulting group built on over 80 years of international experience. We provide our clients with innovative and sustainable solutions to the most complex engineering challenges worldwide from our 12 offices across North America. At any given time, COWI's 6,200 person strong global organization is involved in more than 17,000 pro...jects across 124 countries.
Our civil, structural and geotechnical engineering specialists are internationally renowned for their work on some of the world's most prestigious and challenging bridge, tunnel and marine projects. Our projects always aim to incorporate innovative solutions and push the boundaries of what is technically possible, such as designing the world’s deepest and longest subsea tunnel, engineering the world's longest lateral bridge slide, and creating resiliency by preparing our waterfronts and communities for ongoing climate change.
COWI North America is an international leader in bridge, tunnel and marine engineering solutions. We unite the consulting engineering companies formerly known as Buckland & Taylor, Jenny Engineering Corporation, Ben C. Gerwick, and Ocean and Coastal Consultants.