The Associate Director of Procurement, Contract and Sourcing directs and participates in efforts that lead to cost optimization through the development of strategic sourcing initiatives, development of metrics/measurable goals for procurement, effective contracting, negotiation, and specification development. Define strategy and implement processes that will deliver acquisition of highest quality of goods and services in the most cost effective manner. The associate director acts in a consultative role with management throughout Chicago Booth by determining how procurement can assist each department in achieving their goals by understanding each department's unique purchasing needs and budgets, and developing sourcing plans and strategies that best meets those needs. Manages efforts in market assessment, RFP, bid strategy developments, vendor supplier negotiations, and e-procurement. Lead negotiations for business terms and develop contracts for the supply of both standard and complex products and services with new and existing suppliers. Manage and facilitate all facets of the procurement activities, including RFPs, RFQs, vendor evaluations and vendor selection. The Associate Director manages indirect procurement and is responsible for identifying division wide procurement cost optimization opportunities, capturing cost reductions on goods and services, driving for best value and assisting the Senior Associate Director and Director with procurement strategy, processes and execution.PRINCIPAL DUTIES AND RESPONSIBILITIES:Develop and maintain school wide indirect spend cube. Analyze spend data, market trends and industry dynamics to prioritize initiatives and establish multi-year phasing of strategic sourcing activities.Manage and facilitate solicitations and proposals, bid process, and contact execution. Manage and facilitate evaluation and award for goods and services in accordance with the University policies and Federal, State, City regulations.Develops and executes forward looking sourcing strategies.Understands supplier markets and anticipates changes in market conditions, reliability of supply and supply economics. Source materials, equipment, supplies and commodity products.Forecasts supply requirements; issues periodic reports on trends; and negotiates pricing, discounts and contracts.Identify suppliers that can offer cost savings/budget targets achievement, by evaluating, negotiating and leveraging market conditions.Build and create business cases/value propositions for identified sourcing opportunities. Communicate and present sourcing opportunities to influence and build internal support among client departments.Negotiate mutually beneficial high value purchasing agreements with key suppliers.Review item specifications for equipment, materials, capital improvements, and services to determine the applicability of the specifications to the procurement needs of the client.Meet and confer with suppliers' representatives to discuss price changes, trade and cash discounts, warehousing, and delivery dates. Conduct formal solicitations; tabulate, review, and compare bids with specifications to verify conformance to specifications; consider the quality of the items or services and the ability of the bidder to meet specifications in order to make a recommendation to the clients of which bids to award.Develop and implement new concepts in work simplification and cost reduction including life cycle costing, systems contracts, value analysis, cost and price analysis and lease/purchase agreements.Understand and monitor key spending trends, cost drivers, market factors and strategic importance of critical services and goods in order to implement appropriate sourcing strategies.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing firstname.lastname@example.org with their request.
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