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Application Review Date
The First Review Date for this job 10/31/2016
Property Management is responsible for post-purchase processes associated with many of the physical goods required by the campus, as well as providing related useful services. The Excess and Surplus operation serves as the official campus source for the disposition of surplus property for the UC Berkeley, also serving UC San Francisco and UC Office of the President (on an as requested basis). Disposition of surplus campus property is governed by UC, State and Federal policies that must be strictly adhered to or the campus risks jeopardizing external funding. This is a self-supporting operation and its ability to generate revenues sufficient to cover all expenses directly affects its existence and revenues returned to the department, parent organization and campus. Learn more at property.berkeley.edu
Under supervision of the Director of Property Management and the Library Bindery, the Sales Assistant assists in the operation of Excess and Surplus with specific day-to-day responsibility for selling excess and surplus University property. The position works closely with the Director and unit colleagues to develop and achieve short and long-term sales strategies and revenue performance goals with proportionate responsibility for marketing, computer triaging, selling, recycling, and providing oversight of the proper disposal of University assets. The position is expected to achieve specific operational performance goals and assist in developing a campus enterprise recognized as a national model for its ability to be, both creative and responsible in the appropriate disposal of surplus University property.
Sale of surplus and salvaged items
Shares functional responsible for the daily opening, closing, and overall operation of Excess and Surplus.
Shares in overseeing the day-to-day Excess and Surplus store sales process
Shares in conducting the weekly auction
Works with colleagues in preparing lots for auctions
Monitors pre-auction buyer review of lots to ensure no tampering
Receives closed and absentee bids
Conducts silent auction, announcing and documenting winning bid
Rings sales (see below)
Customer service (performance metric in support of the department's customer satisfaction metrics)
Displays a consistent responsive, courteous interaction with customers
Responsible for ensuring that customer questions are answered in a timely manner
Responsible for ensuring that all customer purchases are rung efficiently and at the right price, discount, etc.
Responsible for ensuring staff and customer compliance with warehouse and showroom policies
Responsible for resolving customer disputes over pricing, holds, and merchandise pick-ups, with the ability to elevate issues to the Director where necessary
Engages in vehicle sales for the University
Establishes vehicle sales price according to updated BlueBook values
Creates and maintains a professional sales environment
Works to achieve marketing goals for the resale of available items to campus departments, other UC campuses, educational communities, and the general public, including but not limited to the utilization of: Cal Marketplace, Berkeley Parents Group, electronic auctions, websites, E-mailings, newsletters, fliers, newspaper advertisements, list-serves, and mailing lists
Periodically reviews unit operations, identifying opportunities for process improvements
Prepares audits of all sales for the Director, comparing sold items against manifest
Provides Director with weekly and monthly sales reports, detailing the items sold and at what price
Collaborates with the Director in implementing strategies to ensure the unit operates within budget
Ensures available items are listed on the departmental website
Ensures that website is updated with new items and removes items sold or made unavailable within 5 days of receipt of item
Works to achieve sales (revenue) goals within the agreed upon timelines
Serves as backup to warehouse staff, who receive surplus property
Reconcile FileMaker Receipts with credit card batch totals daily.
Prepare Miscellaneous Receipt Form in Campus Deposit System for all incoming checks and credit card batches daily.
Track all campus revenue sharing items, departments, chart strings, sold amounts and cost associated with sale of item. Prepare monthly revenue share report in FileMaker for Financial Manager, so a journal in BFS can be processed to net share revenue.
1. Preparation of surplus and salvage items for sale and warehousing
Serves as Ewaste coordinator in facilitating triaging of electronic assets for sale or disposal within 5 days of receipt, ensuring hard drives or other repository mediums have been cleaned of University intellectual property data
Ensures the accurate listing of assets in the surplus database for tracking the disposal status
Identifies and markets items for electronic auction or other sales avenues
Recommends sales and disposal strategies for excess items to Director
Creates and utilizes innovative techniques to enhance merchandising and customer interest
Ensures all items for sale are visible and displayed appropriately according to the established Excess and Surplus store layout configuration
Identifies areas for appropriate signage
While the position does not formally supervise other staff, it will on a day-to-day basis, direct the activity of other Central Distribution employees when those employees are performing work associated with the delivery and movement of surplus and/or salvage items coming in or leaving Excess and Surplus
Oversees receipt and processing of incoming property to Excess and Surplus from Central Distribution, Moving Services, and others
Organizes surplus items by group/lot, including those items being prepared for sale
2. Recycling and disposal
Works with colleagues to ensure preparation of refuse for disposal
Works with colleagues to ensure recycling vendor's pick-up as needed
Facilitates delivery to recycling/disposal vendors of any items ineligible for pick-up (i.e., refrigerators)
Obtains an IOC for disposal fee from the campus departments disposing assets 3. Prepares and updates desk manual of position's processes and procedures 4. Participates in Property Management strategy management initiatives 5. Other duties as assigned
Basic marketing skills (emphasis on video marketing)
Knowledge of basic IBM clone and Apple desktop and laptop workings.
Able to open up units and remove/replace components to make components available for sale or units operational.
Able to format hard drive and load software.
High school diploma or equivalency.
Licenses or certifications required, if any:
Must possess valid California Class C Drivers' license
On line sales experience (i.e., eBay and Public Surplus)
Salary & Benefits
Salary range: $21.49 - $25.17 per hour (commensurate with experience) plus full eligibility for UC benefits plan. For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
A valid driver's license and DMV check for driving record is required.
Work Hours: M-F 7:30 am - 4:00 pm Property Management department is located off-campus. 3200 Regatta Blvd, Ste E Richmond, CA 94804
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.